HR Assistant – Malta

Responsibilities associated with this role include, but are not limited to, the following:


· Advertising vacancies through appropriate channels
· Forwarding applications to hiring managers
· Making sure the recruitment process runs smoothly by regular follow up with hiring managers on status of candidate’s application
· Organising and scheduling interviews with all parties in a timely manner
· Providing feedback/updates to candidates on their application
· Liaising with 3rd parties (i.e. recruitment agencies) on their candidate’s applications
· Negotiating recruitment partnership agreements in collaboration with HR Manager
· Updating content on career page/social media channels/intranet relating to recruitment
· Talent sourcing – proactively using channels to search for talent, aside from receiving direct applications
· Organising relocations to Malta
· Process reference requests

HR Administration

· Completing all induction paperwork with new employees
· Forwarding relevant paperwork/documents to 3rd party who deals with payroll/ETC engagement
· Ensuring all employee files are up to date with relevant paperwork/documents
· Updating staff intranet
· Compiling reports as per request for internal stakeholders
· Answering employees’ general queries via email

Employee engagement

· Organising regular social events
· Proactively benchmark our working environment with our competitors and make suggestions to improve our workplace
· Continuously look to develop and evolve the workplace in line with the market and HR best practice
· Assist in our reward and recognition scheme for our employees

Office management

· In conjunction with the Receptionist, ensure our office runs smoothly (equipment/furniture requests, office maintenance requests, liaising with 3rd parties contractors/vendors as and when required)


· Fluent in English at native level
· Fluency in a Scandinavian language would be considered an asset
· Must have solid experience within an HR Assistant/Recruitment coordinator or similar role
· Experience in iGaming would be advantageous otherwise come from an e-commerce background
· HR qualification/and or related degree
· Adept with MS Office Suite
· Good project management skills

Person specification:

· Must have excellent communication skills both written and verbal
· Strong interpersonal skills
· A true ‘people person’ – warm and amiable
· Must be able to easily build rapport with employees and external partners
· High integrity
· Trustworthy character
· Helpful nature
· Strong attention to detail
· Ability to multi-task
· Self-driven – requires little supervision from line manager
· Methodical and structured, ‘leaves no stone unturned’

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