Office Manager & HR Coordinator – Malta

·         Manage relationships with vendors and service providers, manage contracts and price negotiations

·         Serve as the point person for office manager duties including maintenance, mailing, shopping, supplies, equipment, bills, errands etc.

·         Organize and schedule meetings and appointments

·         Ensuring the office environment is maintained and organized to a high standard to create an effective working environment.

·         Responsible for the “look and feel” of the company.

·         Being the first point of contact for the Company on the phone or in person (reception).

·         Working with service suppliers in an organized way to order supplies (office supplies, kitchen supplies, etc.).



·         Recruitment: Manage the entire process recruitment and new hire processes for various positions which includes: engagement with recruitment agencies, receiving CV’s from the different sources, CV’s screening, phone interviews and frontal interviews, preparing employment contract etc.

·         Preparing new starter and terminating employee’s documentation.

·         Supporting the induction process for new starters.

·         Welfare- Proactive planning and management of welfare activities and budget, Including gifts to employees for holidays and birthdays, fun days and happy hours, etc.

·         Payroll – Reporting against the monthly time recording system for payroll. Collation of administrative information for payroll purposes.


Experience and Skills:

·         Experience in administration position in online companies- at least 2 years- must

·         Background in recruitment – must

·         Experience in recruitment to call centers- Advantage

·         Knowledge in local labor law- Advantage

·         Fluent English- Must

·         Quick learner, open and able to adapt with new tasks and processes

·         High degree of initiative; self-driven and self- motivated; Ability to work autonomously

·         Excellent interpersonal skills, Open Minded, communicative, Positive thinker



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Jobs In Malta

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